Privacy Policy

Round Rock Christian Academy Summer Camps
https://rrcacamps.com
Effective Date: March 6, 2026

1. Introduction

Round Rock Christian Academy ("RRCA," "we," "us," or "our") is committed to protecting the privacy of the students, parents, and guardians ("you" or "your") who use our summer camp registration website at www.rrcacamps.com (the "Site"). This Privacy Policy explains what information we collect, how we use it, and your rights with respect to that information.

By using the Site and registering for RRCA Summer Camps, you acknowledge that you have read, understood, and agree to the practices described in this Privacy Policy.

2. Information We Collect

Because the Site facilitates the registration of minors for educational summer camp programs, we collect certain categories of personal information necessary to provide a safe and organized camp experience.

2.1 Information You Provide Directly

When you register a student for a summer camp, we may collect:

Student's full name, date of birth, and age
Parent or guardian name, address, phone number, and email address
Emergency contact names and phone numbers
Medical information, including allergies, health conditions, medications, and physician contact details
Dietary restrictions or special accommodations
Payment and billing information (processed securely through our payment processor)
Signed consent forms, photo release authorizations, and waivers
T-shirt size and other camp-specific enrollment details

2.2 Information Collected Automatically

When you visit the Site, we may automatically collect certain technical information, including:

IP address and general geographic location
Browser type and operating system
Pages visited, time spent on pages, and referring URLs
Device identifiers

This information is collected via standard web technologies such as cookies and server logs and is used to maintain the security and functionality of the Site.

2.3 Cookies

The Site may use cookies and similar tracking technologies to enhance your browsing experience. Cookies are small text files stored on your device. You may disable cookies through your browser settings; however, doing so may affect the functionality of certain features on the Site.

3. How We Use Your Information

We use the information we collect for the following purposes:

To process student registrations and manage camp enrollment
To communicate with parents and guardians regarding camp schedules, updates, and important notices
To ensure the health, safety, and welfare of campers during RRCA Summer Camp programs
To respond to inquiries and provide customer support
To process payments and maintain accurate billing records
To comply with legal obligations and enforce our policies
To improve the functionality and user experience of the Site

We do not use personal information collected through the Site for marketing purposes unrelated to RRCA programs without your consent.

4. Children's Privacy and COPPA Compliance

The Site is designed for use by parents and guardians to register minor children for summer camp programs. We do not knowingly collect personal information directly from children under the age of 13 without verifiable parental or guardian consent, in accordance with the Children's Online Privacy Protection Act (COPPA).

All personal information about minor children is collected from and provided by a parent or legal guardian during the registration process. By submitting a registration on behalf of a minor, you represent that you are the parent or legal guardian of that child and that you consent to the collection and use of the child's information as described in this Privacy Policy.

If you believe we have inadvertently collected personal information from a child under 13 without proper parental consent, please contact us immediately using the information in Section 10 below and we will take prompt steps to delete such information.

5. How We Share Your Information

We do not sell, rent, or trade your personal information to third parties. We may share your information only in the following limited circumstances:

Service Providers: We may share information with trusted third-party vendors who assist us in operating the Site, processing payments, or administering camp programs. These vendors are contractually obligated to handle your information securely and only as directed by RRCA.
Legal Compliance: We may disclose information when required to do so by law, court order, or governmental authority, or when we believe disclosure is necessary to protect the safety of any person, prevent fraud, or enforce our legal rights.
Emergency Situations: In a medical or safety emergency involving a camper, we may share relevant health or contact information with medical professionals, emergency responders, or authorized individuals as necessary to protect the health and safety of that camper.
School Operations: Information may be shared internally among authorized RRCA staff and faculty who have a legitimate need to know it in connection with the operation of summer camp programs.

6. Data Security

We implement reasonable administrative, technical, and physical safeguards designed to protect the personal information we collect from unauthorized access, disclosure, alteration, or destruction. Payment information is processed through industry-standard secure payment gateways and is not stored on our servers.

However, no method of transmission over the internet or electronic storage is completely secure. While we strive to protect your personal information, we cannot guarantee absolute security. In the event of a data breach that affects your personal information, we will notify you as required by applicable law.

7. Data Retention

We retain personal information for as long as necessary to fulfill the purposes for which it was collected, to comply with legal obligations, resolve disputes, and enforce our agreements. Registration and health records related to minor students are retained in accordance with applicable Texas state law and school record-keeping requirements.

When personal information is no longer needed, we take reasonable steps to securely delete or anonymize it.

8. Your Rights and Choices

As a parent or guardian, you have the following rights with respect to the personal information we hold about your child and your family:

Access: You may request a copy of the personal information we hold about you or your child.
Correction: You may request that we correct inaccurate or incomplete personal information.
Deletion: You may request that we delete personal information, subject to our legal obligations to retain certain records.
Withdrawal of Consent: Where we rely on consent to process information, you may withdraw that consent at any time. Note that withdrawal of consent may affect your ability to participate in camp programs.

To exercise any of these rights, please contact us using the information provided in Section 10. We will respond to verified requests within a reasonable timeframe.

9. Third-Party Links

The Site may contain links to third-party websites or services not operated by RRCA. This Privacy Policy does not apply to third-party sites. We encourage you to review the privacy policies of any third-party sites you visit. We are not responsible for the privacy practices or content of those sites.

10. Contact Us

If you have any questions about this Privacy Policy, wish to exercise your rights, or have concerns about how we handle your personal information, please contact us at:

Round Rock Christian Academy
800 Westwood Drive
Round Rock, TX 78681
Phone: (512) 255-4491
Email: admissions@rrca-tx.org
Website: www.rrcacamps.com

11. Changes to This Privacy Policy

We reserve the right to update or modify this Privacy Policy at any time. When we make material changes, we will post the revised policy on this page with an updated effective date. We encourage you to review this Privacy Policy periodically. Your continued use of the Site following the posting of changes constitutes your acceptance of the revised Privacy Policy.